Payroll Administrator

Welcome to Colas Construction (COLAS), where our mission to build legacies and strengthen communities has impacted the Pacific Northwest since our founding in 1997. COLAS is a general contracting firm specializing in commercial construction of diverse scopes: civic, education, affordable and market-rate housing, mixed-use developments, and more. We center the highest standards for Clients by providing the best in today's construction with strength from their commitment to hard work from the inherent value of equity and inclusion for diversity in every aspect. 

About the Position: Payroll Administrator

The Payroll Administrator plays a crucial role in ensuring accurate and timely processing of payroll for the organization. Reporting to the Payroll Manager, this position is primarily responsible for data entry, payroll processing, and generating various payroll reports. The Payroll Administrator collects and reviews employee timecards, prepares detailed labor reports, and ensures compliance with payroll regulations and contract requirements.

General Responsibilities:

• Process weekly and semi-monthly payroll accurately and in a timely manner.
• Collect, review, and ensure the accuracy and completeness of employee timecards, expediting the approval process.
• Track and deduct all garnishments and other special payroll deductions and verify reimbursement of employee expenditures.
• Prepare and distribute detailed labor reports, including overtime, paid and unpaid leave, and retirement contribution reports.
• Process certified payroll reporting and provide any other job-related payroll reports necessary for contract compliance.
• Prepare monthly union reports in accordance with union agreements and regulations.
• Assist with the maintenance and updating of employee payroll records, including changes in salary, deductions, and withholding allowances.
• Collaborate with Human Resources and Accounting departments to ensure accurate employee data and financial reporting.
• Stay updated on changes in payroll laws and regulations, ensuring compliance with federal, state, and local requirements.
• Assist with payroll-related inquiries from employees, managers, and external stakeholders, providing timely and accurate information.
• Assist with employee on-boarding and off-boarding as requested.
• Maintain confidentiality and security of payroll information, adhering to privacy laws and company policies.

Job Scope

The Payroll Administrator operates under the guidance and supervision of the Payroll Manager, focusing on data entry, payroll processing, and report generation. This role involves collecting and reviewing employee timecards, processing payroll accurately and in a timely manner, and ensuring compliance with payroll laws and regulations. The Payroll Administrator collaborates with HR and Accounting departments to maintain accurate employee data and financial reporting and serves as a point of contact for payroll-related inquiries.

Specific Job Skills

• Proficiency in payroll processing software, such as Foundation, NOVAtime, or similar systems.
• Strong attention to detail and accuracy in data entry and payroll processing.
• Knowledge of payroll laws, regulations, and compliance requirements.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, to interact with employees and external stakeholders.
• Ability to work independently and collaboratively within a team environment.
• Problem-solving and decision-making abilities to resolve payroll-related issues and discrepancies.
• Commitment to upholding ethical standards and confidentiality in handling sensitive payroll information and employee matters.

Experience Requirements

• High school diploma or equivalent required. Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of work experience in payroll administration, preferably in a unionized construction industry environment.
• Experience with payroll processing software and systems, including proficiency in data entry and reporting.
• Familiarity with federal, state, and local payroll regulations, tax laws, and compliance requirements, particularly those relevant to the construction industry.
• Prior experience in processing certified payroll reporting and familiarity with prevailing wage.
• Proven ability to work effectively in a team environment and collaborate with internal and external stakeholders to achieve objectives.

Physical Activities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position will be evaluated on a case-by-case basis.

While performing the duties of this job, the employee is regularly required to sit, stand, move up or down from/to sitting position, walk, use hands/wrists to fingers in repetitive motions, handle, grasp and feel objects, talk, and hear. The employee is occasionally required to reach with hands and arms and lift and move up to 25 pounds. The employee is required to have close visual acuity, which may be met by use of corrective eyewear.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position will be evaluated on a case-by-case basis.

This position generally requires working 8-10 hours a day, Monday through Friday. This position requires the employee to work in the company’s main office, subject to inside environmental conditions providing protection from weather conditions but not necessarily from temperature changes.

---

Colas Construction, Inc. is an equal employment opportunity employer. We value equitable hiring practices and adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age, or disability. We assure you that employment with COLAS depends solely on your qualifications.

Thank you for your interest in COLAS, where we are Building Tomorrow, Today!